Transcript, mark sheet and other documents from a Ukrainian university, when you are no longer in Ukraine

Many of my clients are foreign graduates who went home and only then received a list of documents from a medical council, a ministry or an employer. The list is written in their country’s terms. The Ukrainian university uses its own. Matching the two is half the work, and it is the part people most often get wrong when they ask the university in writing from abroad.

What your list says and what to ask the university for

What you are asked for	What it is in Ukraine	Who issues it
Degree certificate, PMQ (Primary Medical Qualification)	the diploma (диплом)	the university
Transcript, mark sheet, statement of grades	the diploma supplement (додаток до диплома), which lists subjects, credits or hours and grades	the university, together with the diploma
Transcript for someone who did not finish	academic certificate (академічна довідка)	the university, when a student leaves before graduating
Bonafide certificate, certificate of enrolment, proof of study	certificate from the place of study (довідка з місця навчання)	the university
Course completion certificate, internship completion certificate, compensation certificate	a certificate issued by the university on request; the content depends on what your regulator asks to see	the university, often the dean’s office or the international students’ office
Statement of subjects and hours, syllabus	a certificate or extract from the curriculum, issued on request	the university
Statement of result, provisional certificate	some regulators, such as Nigeria’s MDCN, do not accept these; ask for the diploma itself	the university

Two things to note. First, the diploma supplement is usually what a foreign “transcript” requirement means, so check whether you already have it before ordering anything new. Second, Nigeria’s medical council states that statements of results are not acceptable and asks for the degree certificate itself. A Ukrainian diploma is that certificate.

Getting documents when you are abroad

You can write to the university yourself. Many have an international students’ office that answers in English. If the university will not send the document abroad or hands it over only in person, a representative can collect it for you with your power of attorney.

Before you sign a power of attorney abroad, ask the university which form it accepts. A document made outside Ukraine usually needs an apostille or, for countries outside the Apostille Convention, consular legalisation at a Ukrainian consulate, plus a Ukrainian translation. If you sign one form and the university expects another, you lose weeks.

Once a document is issued, it is apostilled by the Ministry of Education through the Information and Image Centre, or legalised through the Ministry of Foreign Affairs for countries that do not accept apostilles. Both routes are explained on the apostille and attestation page.

If the university has moved, closed or lost your records

Since 2014, and again since 2022, several Ukrainian universities have moved to other cities, and some archives are in territory occupied by Russia. You still have options:

• A duplicate diploma. Ukrainian law allows a duplicate if the original is lost or damaged, including when the institution’s archive cannot be reached.
• Statements from the Information and Image Centre. They are in Ukrainian and can carry a Ministry of Education apostille. The Centre can:
  • confirm the fact of your studies and your academic and professional rights when the university cannot;
  • state the qualification and period of study when a document cannot be restored;
  • confirm that a diploma from an institution in occupied territory cannot be verified for that reason.
• Electronic documents. An extract from Ukraine’s education database, or a Certificate of Good Standing for a healthcare worker if you were registered to practise in Ukraine, is issued electronically and cannot be apostilled as it is. The Centre issues a statement confirming its content, with the electronic document attached, and that statement is apostilled.

For medical graduates

Medical councils ask for the most documents, and their lists change. These are the current requirements as published by the regulators of three countries that send many students to Ukrainian medical universities. Always check the latest notice before ordering anything.

India (NBEMS, NMC). The FMGE October 2026 bulletin requires the Primary Medical Qualification certificate to be apostilled or attested by the Indian Embassy concerned. Documents apostilled or attested after the deadline in the bulletin are not accepted. On compensatory training and internship, the NMC answers of 8 June 2026 say that a compensation certificate or official transcript from the parent foreign university may be accepted if duly authenticated. Where no separate transcript exists, the State Medical Council may examine mark sheets, compensation certificates, internship completion certificates or other authenticated records from the university, case by case.

Nigeria (MDCN). Foreign-trained graduates upload stamped EPIC or Dataflow verification, the medical degree certificate (statements of results are not acceptable) and evidence of eligibility to practise in the country of training, and email a Certificate of Good Standing issued by that country’s medical regulatory authority, not by the university. In Ukraine such a certificate exists only if you were registered to practise there (see the section above). Because Nigeria is outside the Apostille Convention, Ukrainian documents for Nigerian authorities go through consular legalisation.

Ghana (Medical and Dental Council). Since 1 January 2019 doctors trained abroad verify their credentials through EPIC: the final medical diploma, the final medical school transcript, postgraduate training credentials and, if applicable, a Certificate of Good Standing. The Council’s examination guidelines also ask for the degree certificate and transcripts. Ghana is outside the Apostille Convention as well.

If the university is slow to answer an EPIC or Dataflow request, the reasons and fixes are covered in the degree verification guide.

Before you order anything

Send me the exact list you received, in the regulator’s own words, together with your university and year of graduation. I will tell you which Ukrainian document matches each line, which of them you may already have, and which need an apostille or legalisation. Contact me here.

Quick answers

What is the Ukrainian equivalent of a transcript or mark sheet?

For a graduate it is the diploma supplement (додаток до диплома), which lists the subjects, credits or hours and grades. A student who left before graduating gets an academic certificate (академічна довідка) with the subjects and grades completed so far. Universities can also issue separate certificates on request, for example about the hours of study.

Can someone collect my documents from a Ukrainian university for me?

Yes, with your power of attorney. Ask the university which form it accepts before you sign one abroad. A power of attorney made outside Ukraine usually needs an apostille or legalisation and a Ukrainian translation.

Can a university certificate from Ukraine be apostilled?

Yes. Documents issued by Ukrainian universities are apostilled by the Ministry of Education and Science through the Information and Image Centre, after it checks them. Electronic documents, such as an extract from the education database, cannot be apostilled directly: the Centre issues a statement confirming their content, and that statement is apostilled.

Which Ukrainian documents does the FMGE require for a medical degree?

According to the FMGE October 2026 bulletin, the Primary Medical Qualification certificate must be apostilled or attested by the Indian Embassy, and the deadline for that certification is part of the eligibility rules. A Ukrainian medical diploma qualifies for the apostille route, because both Ukraine and India are parties to the Apostille Convention.

Sources checked on 7 November 2026: the FMGE October 2026 information bulletin (NBEMS); the NMC answers to questions from foreign medical students and State Medical Councils of 8 June 2026; the Medical and Dental Council of Nigeria notices on the assessment examination for foreign-trained graduates (2026); EPIC instructions for applicants to the Medical and Dental Council Ghana and the Council’s examination guidelines (April 2025); the Information and Image Centre pages on statements, apostille and the 12 October 2026 notice on duplicates and affidavits (apostille.in.ua); the Hague Conference status table.